Minnesota Department of Corrections

 

Policy:                         107.005                                   Title: Office of Special Investigations

Issue Date:                 4/18/17

Effective Date:           5/2/17

 

AUTHORITY:          Minn. Stat. §241.01, subd. 3a

 

PURPOSE:    To outline the scope of the office of special investigations (OSI).

 

APPLICABILITY:  Minnesota Department of Corrections (DOC); department-wide

 

POLICY:       The office of special investigations (OSI) provides for fugitive apprehension, internal affairs and criminal investigations, investigative data gathering and dissemination, outside law enforcement case investigation assistance, incarcerated offender/resident death investigations, Prison Rape Elimination Act (PREA) coordination, emergency management, tactical and K9 supervision, radio and security technical management and advice, training of department staff and outside agencies, and special assignments as determined by the OSI director.

 

The OSI may develop directives, instructions, and operating guidelines to implement this policy.

 

DEFINITIONS:

Confidential informant (CI) – a person who, under the specific control of an OSI investigator or fugitive apprehension unit member (FAUM), without the expectation of compensation or other valuable consideration, furnishes reliable information on an occasional basis to assist investigators with investigations

 

Confidential reliable informant (CRI) – a person who, under the specific control of an OSI investigator or FAUM, without the expectation of compensation or other valuable consideration, has on several occasions furnished reliable information to assist investigators with investigations, and from whom the OSI investigator expects or intends to obtain additional credible information in the future

 

PREA coordinator – agency manager for the Prison Rape Elimination Act

 

Source of information (SOI) – a person who furnishes information, without compensation, to assist investigators with investigations

 

Delegation – the transportation of an offender/resident outside of a department facility or grounds, involving staff/volunteer escort

 

PROCEDURES:

A.        Fugitive apprehension

1.         The OSI fugitive apprehension unit (FAU) is a licensed law enforcement unit and is responsible for the apprehension of offenders/residents on Minnesota DOC statutory and discretionary release and escape status. 

 

2.         All investigations and apprehensions are recorded in the augmented criminal investigation support system (ACISS) and approved electronically by the OSI assistant director, deputy director, or designee.

 

B.        Internal affairs investigations

1.         The OSI director or designee assigns OSI investigators to conduct investigations of allegations of serious department employee, volunteer, and contractor misconduct. 

 

2.         All investigations are recorded in ACISS and approved electronically by the OSI director or designee.

 

C.        Criminal investigations

1.         The OSI director or designee assigns OSI investigators to conduct criminal investigations involving offenders/residents or to assist law enforcement agencies with the conducting of criminal investigations involving offenders/residents, employees, volunteers, contractors, and visitors when the offense takes place within department jurisdiction. 

 

2.         OSI investigators, who have received specialized training in conducting sexual abuse investigations in confinement settings, must conduct sexual assault and serious staff-on-offender/resident harassment investigations. 

 

3.         All investigations are recorded in ACISS and approved electronically by the OSI assistant director or designee.

 

D.        Investigative data gathering:  The OSI director or designee assigns OSI investigators to collect and disseminate investigative data gathered through:

1.         Offender telephone monitoring;

 

2.         Security threat group (STG) identification;

 

3.         Mail monitoring (both paper and electronic);  Offender/Resident O-mail monitoring;

 

4.         Use of a confidential reliable informant (CRI), confidential informant (CI), and/or source of information (SOI);

 

5.         Surveillance via audio, video, and visual to include visiting;

 

6.         Communication with criminal justice agencies;

 

7.         Use of associated computer programs; and

 

8.         Property and facility searches.

 

E.         Incarcerated offender/resident death investigations

1.         The OSI director or designee assigns an investigator(s) to investigate deaths of incarcerated MNDOC offenders/residents. 

 

2.         All incarcerated offender/resident death investigations must be reviewed and approved by the OSI assistant director of investigations and the assistant commissioner – facilities division, and then sent to the facility institution head. 

 

3.         All hard copy reports and exhibits are maintained at the Minnesota Correctional Facility – Stillwater.

 

F.         Training of department staff and outside agencies

The OSI director or designee assigns an OSI investigator who has been specifically trained in multiple areas of investigation within a correctional facility to:

1.         Conduct sessions in the department academy;

 

2.         Provide in-service training to department staff;

 

3.         Provide information and training to community groups; and

 

4.         Provide specialized training in areas such as incarcerated offender/resident deaths.

 

G.        The OSI director or designee assigns OSI investigators and FAUMs to respond to special assignments.  Special assignments include such examples as:

1.         Central office security;

 

2.         Investigations for other criminal justice agencies;

 

3.         Polygraph testing of offenders/residents;

 

4.         Other outside assignments as directed by the OSI director or his/her designee;

 

5.         Delegation assignments; and

 

6.         Minnesota Emergency Operations Plan (MEOP) deployments as per the MEOP.

 

INTERNAL CONTROLS:

A.        All fugitive apprehension investigations and arrests are recorded in ACISS and reviewed and approved electronically by an OSI assistant director, deputy director, or designee.

 

B.        All internal and criminal investigative reports are recorded in ACISS and reviewed and approved by an OSI supervisor/manager.

 

C.        All incarcerated offender/resident death investigations are reviewed and approved by the OSI assistant director of investigations and the assistant commissioner – facility services.  All hard copy reports and exhibits are maintained at Minnesota Correctional Facility – Stillwater.

 

REVIEW:      Annually

 

REFERENCES:       None

 

SUPERSESSION:    Policy 107.005, “Office of Special Investigations,” 2/2/16.

All facility policies, memos, or other communications whether verbal, written, or transmitted by electronic means regarding this topic.

 

ATTACHMENTS:   None

 

 

/s/

Deputy Commissioner, Facility Services

 

 

Deputy Commissioner, Community Services