Minnesota Department of Corrections
AUTHORITY: Minn. Stat. §241.01 subd. 3a (d).
PURPOSE: To ensure secure, proper and timely repairs and maintenance of correctional facility physical plants.
APPLICABILITY: All facilities
A. Each facility’s physical plant director will ensure proper maintenance of buildings, equipment and systems. The warden/superintendent will review and approve all remodeling projects. All employees are expected to report breakdowns or damage done to the physical plant according to facility instructions.
B. Offenders, including offenders involved with facility maintenance and repair, must not have access to security-sensitive facility blue prints, drawings, or diagrams.
C. Facilities will provide for control of vermin and pests.
Emergency repair – any breakdown or damage that results in a breach of security, a safety issue, a malfunction of any equipment that would cause further damage if not repaired immediately, or a communication outage.
The physical plant director will develop instructions and/or operating guidelines for the following areas.
A. Work requests
1. Procedure for submitting a request and tracking its status
2. Procedure for completion of work, documentation and distribution
B. Emergency repairs
1. Staff notification during business hours and non business hours
2. Documentation and distribution of work orders
C. Preventive maintenance programs
1. Preventive maintenance management systems
2. Procedures to conduct preventive maintenance
D. New construction/Addition/Renovations
1. Approval process
2. Completion of work, quality assurance, documentation and distribution
F. Snow removal
G. Facility maintenance and housekeeping
REFERENCES: Policy 104.120, “ Capital Budget.”
Division Directive 300.402, "Computer Integrated Facility Management System."
ACA Standards 4-4218; 4-4333; 3-JTS-4B-06; 3-JTS-3B-08; 1-ABC-3B-09; and 1-ABC-4D-05.
SUPERSESSION: Policy 300.400, “Physical Plant Maintenance,” 4/1/03.
All facility policies, memos, or other communications whether verbal, written, or transmitted by electronic means regarding this topic.
Erik Skon, Assistant Commissioner
Security Instructions (restricted access)