Minnesota Department of Corrections
AUTHORITY: Minn. Stat. §241.01 subd. 3a (d)
Prison Rape Elimination Act (PREA), 28 C.F.R. § 115.13, 115.18, and 115.86 (2012)
PURPOSE: To ensure secure, proper, and timely repairs and maintenance of correctional facility physical plants.
APPLICABILITY: Minnesota Department of Corrections (DOC); all facilities
A. Each facility’s physical plant director ensures proper maintenance of buildings, equipment and systems. The warden/superintendent reviews and approves all remodeling projects. All employees are expected to report breakdowns or damage done to the physical plant according to facility instructions.
B. Offenders, including offenders involved with facility maintenance and repair, must not have access to security-sensitive facility blue prints, drawings, or diagrams.
C. Facilities provides for control of vermin and pests.
D. When changes, additions, remodels, and/or enhancements are made to DOC buildings, Prison Rape Elimination Act (PREA) guidelines are considered in the design of the work.
Emergency repair – any breakdown or damage that results in a breach of security, a safety issue, a malfunction of any equipment that would cause further damage if not repaired immediately, or a communication outage.
A. The physical plant director develops facility instructions and/or operating guidelines for the following areas.
1. Work requests
a) Procedure for submitting a request and tracking its status; and
b) Procedure for completion of work, documentation, and distribution.
2. Emergency repairs
a) Staff notification during business hours and non-business hours; and
b) Documentation and distribution of work orders.
3. Preventive maintenance programs
a) Preventive maintenance management systems; and
b) Procedures to conduct preventive maintenance.
4. New construction/addition/renovations
a) Approval process; and
b) Completion of work, quality assurance, documentation, and distribution.
6. Snow removal
7. Facility maintenance and housekeeping
B. When designing changes, additions, remodels, and/or enhancements are made to DOC buildings project design and review staff will refer to PREA guidelines.
REFERENCES: Policy 104.120, “ Capital Budget”
ACA Standards 4-4218; 4-4333; 1-ABC-3B-09; and 1-ABC-4D-05
SUPERSESSION: Policy 300.400, “Physical Plant Maintenance,” 9/4/07.
All facility policies, memos, or other communications whether verbal, written, or transmitted by electronic means regarding this topic.
Assistant Commissioner, Facility Services
Security Instructions (restricted access)