Minnesota Department of Corrections
Division Directive: 300.400 Title: Physical Plant Maintenance
Issue Date: 8/7/07
Effective Date: 9/4/07
AUTHORITY: Minn. Stat. §241.01
subd. 3a (d).
PURPOSE: To ensure secure, proper and timely repairs
and maintenance of correctional facility physical plants.
APPLICABILITY: All facilities
DIRECTIVE:
A. Each facility’s physical plant director will ensure proper maintenance of buildings, equipment and systems. The warden/superintendent will review and approve all remodeling projects. All employees are expected to report breakdowns or damage done to the physical plant according to facility instructions.
B. Offenders, including offenders involved with facility maintenance and repair, must not have access to security-sensitive facility blue prints, drawings, or diagrams.
C. Facilities will provide for control of
vermin and pests.
DEFINITIONS:
Emergency repair – any breakdown or damage that
results in a breach of security, a safety issue, a malfunction of any equipment
that would cause further damage if not repaired immediately, or a communication
outage.
PROCEDURES:
The physical plant director will develop instructions and/or
operating guidelines for the following areas.
A. Work requests
1. Procedure
for submitting a request and tracking its status
2. Procedure
for completion of work, documentation and distribution
B. Emergency
repairs
1. Staff
notification during business hours and non business hours
2. Documentation
and distribution of work orders
C. Preventive
maintenance programs
1. Preventive
maintenance management systems
2. Procedures
to conduct preventive maintenance
D. New
construction/Addition/Renovations
1. Approval
process
2. Completion
of work, quality assurance, documentation and distribution
E. Recycling
F. Snow removal
G. Facility
maintenance and housekeeping
REVIEW: Annually
REFERENCES: Policy 104.120, “ Capital Budget.”
Division
Directive 300.402, "Computer Integrated Facility Management System."
ACA Standards 4-4218; 4-4333;
3-JTS-4B-06; 3-JTS-3B-08; 1-ABC-3B-09; and 1-ABC-4D-05.
SUPERSESSION: Policy 300.400, “Physical Plant
Maintenance,” 4/1/03.
All facility policies, memos, or
other communications whether verbal, written, or transmitted by electronic
means regarding this topic.
ATTACHMENTS: None
/s/
Erik Skon, Assistant Commissioner
Facility Services
300.400FRB, “Physical Plant Maintenance-Recycling”
300.400-1FRB, “Work Requests/FM Studio”
300.400-3FRB, “New Construction/Addition/Renovations”
300.400-5FRB,
“Emergency Repairs”
300.400-6FRB,
“Preventive Maintenance Programs”
300.400-2LL, “Facility Housekeeping Plan”
300.400-3LL, “Work Requests/FM Studio”
300.400-4LL, “Preventative Maintenance Program”
300.400-6LL, “New Construction/Additions/Renovations”
300.400-2OPH, “Emergency Repairs”
300.400-3OPH, “Preventive Maintenance Programs”
300.400-4OPH, “Remodeling Projects”
300.400-6OPH, “Facility Maintenance and Housekeeping”
300.400-8OPH, “Minimum Security Offender Work Crews”
300.400-2RC, “Emergency Repairs”
300.400-3RC, “Offender Snow Removal Crew”
300.400-4RC, “Offender Custodial Care”
300.400-5RC, “Trash and Recycling Disposal”
300.400-6RC, “Offender Yard Crew”
300.400-7RC, “Preventive Maintenance”
300.400-8RC, “Operation of Emergency Generator”
300.400-9RC, “Natural Gas Curtailment”
300.400RW, “Environmental Conditions”
300.400SCL, “Physical Plant Maintenance”
300.400SHK, “Plant Maintenance Work Requests”
300.400STW, “Physical Plant Maintenance”
300.400-2STW, “Facility Maintenance and Housekeeping Plan”
300.400TOGO, “Physical Plant and Safety”
300.400WRML, “Physical Plant Maintenance”
300.400-1WRML, “Hiring Physical Plant Maintenance Overtime”
Security Instructions (restricted access)
300.400OPH, “Trash and Garbage Disposal”
300.400RC “Fence Protection System”