Minnesota Department of Corrections


Instruction:                 300.400-2STW           Title:   Facility Maintenance and Housekeeping Plan

Issue Date:                 9/12/06

Effective Date:           9/19/06


AUTHORITY:            Policy 300.400, “Physical Plant Maintenance”


PURPOSE:     To ensure the facility is kept in a clean and sanitary condition in all areas at all times.


APPLICABILITY:     Minnesota Correctional Facility – Stillwater (MCF-STW)


INSTRUCTIONS:     Designated staff will conduct inspections according to the facility housekeeping plan.  Staff who supervise offenders will ensure deficiencies are corrected immediately.


DEFINITIONS:         None



A.        Applicability

1.         The housekeeping plan is applicable to all areas of the facility.  Offender janitors perform a majority of the janitorial tasks.  Staff who supervise offenders are ultimately responsible to ensure cleaning standards, chemical use, and chemical control procedures and policies are followed. All areas will be maintained at an acceptable level of cleanliness.


2.         All staff, especially staff who supervise offender janitors, and supervisors who indirectly are responsible for the cleanliness/maintenance of areas will follow this housekeeping plan.

a)         Staff will use a daily, weekly, and periodical checklist as guidelines for implementing the plan.

b)         Training requirements will be implemented.

c)         Only authorized cleaning chemicals will be used in the facility.


3.         Each area of the facility will have a list of housekeeping duties specific to that area.


B.         Daily Housekeeping Responsibilities

1.         Common areas (dayrooms, kitchens, recreation, break rooms, classrooms, corridors)

a)         Sweep and mop

b)         Vacuum carpeted areas as needed

c)         Clean floor mats

d)         Sanitize tabletops, door knobs, phones

e)         Empty trash and recycling containers    

f)          Dust and clean all pipes

g)         Report any necessary maintenance repairs immediately

h)         Clean outside of ice machines and ice scoops

i)          Clean microwaves


2.         Outside Areas/Sidewalks

a)         Pick-up trash, garbage, debris  

b)         Clean large trash dumpster area

c)         Wash any spills

d)         Sweep/shovel as needed

e)         Rake near unit entrances and pick-up any trash


3.         Kitchens

a)         Degrease stoves, grills, hood systems, and walls around grills and stoves

b)         Clean grease traps and trays

c)         Sanitize countertops

d)         Clean outside of ice machines and ice scoops

e)         Clean microwaves


4.         Restrooms and shower areas

a)         Clean and use germicide on all fixtures (sinks, urinals, toilets)

b)         Use germicide on all walls

c)         Use germicide on shower stalls

d)         Sweep and mop (with germicide) floors

e)         Sanitize shower curtains/mats

f)          Re-stock paper products as necessary


5.         Laundry areas

a)         Clean dryer lint traps

b)         Clean wash tubs

c)         Clean and dust pipes and air ducts

d)         Sweep and mop


6.         Storage and janitor closets

a)         Sweep and mop, where possible

b)         Maintain order in closets; and store chemicals appropriately

c)         Wash mop heads and rags

d)         Store mops with heads up in mop holders


C.        Weekly Housekeeping Responsibilities

1.         Common Areas (dayrooms, kitchens, recreation, break rooms, classrooms, corridors)

a)         Clean/vacuum all furniture

b)         Wash all trash cans and covers

c)         Scrub all mop boards with cleaning product, degreaser, and germicide

d)         Clean door kick plates with stainless steel cleaner

e)         Wash all walls

f)          Clean light fixtures

g)         Dust all wall hangings

h)         Clean all window sills

i)          Wash all mop buckets, mop heads, and janitor carts

j)          Wipe and vacuum all vent areas

k)         Spray buffed waxed floors, if needed


2.         Outside Areas/Sidewalks

a)         Wash tables

b)         Inspect tables for damage

c)         Clean window wells, if applicable

d)         Clean fire exit stairwells

e)         Sweep and hose down trash dumpster areas


3.         Kitchen

a)         Clean inside, top, under, and back of refrigerator

b)         Clean all seals on refrigerator/freezer

c)         Clean behind and under grills

d)         Clean inside and outside of all cupboards and drawers

e)         Wash all walls

f)          Clean/replace grill hood vent filters

g)         Clean and vacuum vents of ice makers, refrigerators, and freezers


4.         Restrooms

a)         Completely clean all fixtures

b)         Disinfect fixtures, walls, and shower stalls, with sanitizer


5.         Storage and Janitor Closets

a)         Scrub mop buckets and wringers, inside and out

b)         Scrub rag storage containers


D.        Periodic Housekeeping

1.         Monthly

Common area (dayrooms, kitchens, recreation, break rooms, classrooms, corridors)

a)         Wash walls

b)         Clean inside windows


2.         Quarterly

Clean door jambs


3.         Semi-annually

Clean entire outside window assembly – April and October


E.         Chemical Usage, Procedures and Control

1.         All cleaning chemicals will be stored in a centrally located area in each building.  The staff supervisor will distribute daily portions.

2.         All chemical storage areas will remain locked at all times, accessible only by staff.

3.         Each chemical storage area will have an inventory sign-out sheet.

4.         The correct chemical must be in each bottle and storage area.

5.         All chemical containers will be properly labeled for identification purposes.

6.         Chemicals must not be combined.

7.         Broken triggers on bottles will be replaced (bottles will not be discarded; only broken triggers).

8.         Chemicals will be mixed in the correct dilution; according to manufacturer’s specifications.

9.         All chemicals will be used according to manufactures recommended instructions.

10.       Appropriate safety equipment will be worn as recommend by the chemical manufacturer.

11.       All safety precautions will be followed while performing housekeeping duties, i.e., proper warning signs on wet floor areas, etc.


F.         Training

1.         Staff

Supervisors of offender janitors will receive periodic in-service training through the product manufacture representatives in the proper use and control of cleaning chemicals.  This training will be documented on the staff training reports


2.         Offenders

a)         The staff supervisor will provide training in the safe use of chemicals, cleaning techniques, and equipment through on the job training.

b)         Each offender is given a standard maintenance and work program orientation form to review and sign acknowledging the understanding of work environment procedures.  Upon assignment, the form is given to the Physical plant department. 

c)         Other orientation packages are given to offenders upon assignment to living units and food services.


REVIEW:       Annually


REFERENCES:         ACA Standard 4-4333


SUPERSESSION:     Instruction 300.400-2STW, "Facility Maintenance and Housekeeping Plan," 11/1/05.

All facility policies, memos, or other communications, whether verbal, written or transmitted by electronic means.





Lynn M. Dingle, Warden